Administrative Coordinator, Office of Global Engineering Leadership

C2 Position in College Park, Maryland

 

WHAT ARE WE SEEKING

The Office of Global Engineering Leadership assists all engineering students with global and experiential learning opportunities. The Administrative Coordinator is an integral member of the Global Engineering Leadership team.

Engineering Student Org & Experiential Programs (65%)

• Financial Administration: Manage financial processes for student organizations, including MESO grants, Giving Day donations, and procurement; ensure strict compliance with Federal, State, and University policies.
• Travel Oversight: Lead the travel coordination process (Concur) for student organizations and experiential programs, ensuring adherence to University travel regulations.
• Maryland Engineering Student Organization (MESO) Coordination: Administer the MESO recognition process, maintaining the website and tracking organization eligibility, progress, and benefit usage.
• Event Logistics: Support the Program Manager in executing MESO events, training sessions, and the annual Student Org Fair.
• Campus Liaison: Partner with the Student Organization Resource Center (SORC) and the Student Government Association (SGA) to help engineering organizations navigate campus-level funding and resources.
• Student Engagement: Act as a “Student Involvement Ambassador,” connecting students to experiential opportunities within the Clark School and its affiliates.

Global Program Coordination (20%)

• Transcript Processing: Manage the receipt, tracking, and preparation of study abroad transcripts for the Registrar’s Transfer Credit Services, ensuring accuracy and accreditation compliance.
• Exchange Workflow: Coordinate course permission requests for incoming international engineering exchange students.
• Course Evaluations: Administer the study abroad course evaluation workflow and database; identify efficiencies to improve processing timelines.

General Administrative Operations (15%)

• Communications: Manage the weekly Engineering FYI student newsletter and serve as the primary point of contact for shared office email accounts.
• Web Management: Maintain the Office of Global Engineering Leadership website, ensuring content accuracy and developing student resource pages.
• Office Travel & Procurement: Administer Concur travel for Office of Global Engineering staff, faculty, and contractors; manage office supplies, event catering, and suite-shared expenses (e.g., contracts and encumbrance tracking).

COMPENSATION

$60,000-$65,000 salary range

HOW TO APPLY

Candidates should apply by March 7. For questions about your application, email Kelly McNulty (she, her) at kmcnult@umd.edu.

QUALIFICATIONS:

Required Qualifications:

• Education & Experience: Bachelor’s degree; and a minimum of 1 year of relevant experience
• Communication: Demonstrated excellence in professional written and verbal communication for diverse audiences
• Organizational Skills: Proven ability to manage multiple complex workflows, such as financial tracking and event logistics, with high attention to detail
• Technical Proficiency: Proficiency in Microsoft Office Suite (especially Excel) and/or Google Workspace

Preferred Qualifications:

• Higher Education Experience: 2+ years of experience in a higher education setting, specifically within student affairs, academic advising, or global programs
• Financial & Data Management: Prior experience managing grants, processing travel reimbursements, or performing basic data management
• Specialized Software: Working knowledge of university-specific systems such as Concur, Workday, SIS, and TerraDotta
• Web & Outreach: Experience with basic website maintenance and managing professional social media or newsletter platforms

Maryland Engineering

The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, preparing our students to create innovations that will address the 21st century Grand Challenges (e.g., energy, environment, security, and human health) and improve the human condition. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions. Maryland Engineering enrolls over 3700 undergraduate students across 11 majors and 8 departments.